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NTNU Library Circulation Services and Policies

  1. The Library's reserves and materials are primarily for the use of current members, which includefaculty, staff, and students of the University. Alumni and retired faculty and staff may use the Library reserves for teaching or doing research.
  2. To borrow books, current members should use their faculty, staff, or student ID, while students of the Extension School of Continuing Education may use a temporary student ID. Alumni, retirees, research assistants, students of Mandarin Training Center, and other staff members of the University may apply for personal Library cards. Application procedures are as stipulated below:
    (1) Alumni should come to the Library and fill out an application form, bringing along the original copy of their diploma or degree certificate, ID card, and a 1" by 1" photo.
    (2) Retirees should come to the Library and fill out an application form, bringing along the original copy of their retirement certificate and a 1" by 1" photo.
    (3) Research assistants from any office of the University should come to the Library and fill out an application form, bringing along the original copy of proof of affiliation, guarantee certificate, ID card, and a 1" by 1" photo.
    (4) Alumni, retirees, research assistants, students of the Mandarin Training Center, and University staff members will need to pay a deposit of NT$2000. Alumni will also need to pay a usage fee of NT$1000 per year. Alumni may pay NT$10000 at one time to become a life member. Students of the Mandarin Training Center must pay a usage fee of NT$ 300.
    (5) Users who no longer wish to use their Library cards may turn in their card and receive their deposit in return. (6) Users may only turn in their Library card after the card has been used for at least one year.
  3. Books may be borrowed or returned at the following times:
    (1) MON - FRI: 8:20a.m. - 9:30p.m.
    (2) SAT - SUN: 9:20a.m. - 6:30p.m.
    (3) Book borrowing services are not available on National holidays. Summer and winter break hours will be announced prior to the vacations.
    (4) After operating hours, users may return books to the drop boxes provided.
  4. The maximum number of books and loan periods are as follows:
    (1) Full- or part-time faculty members may borrow a maximum of 100 volumes for a loan period of six months each.
    (2) Graduate students are allowed to borrow a maximum of 100 volumes for a loan period of six months each.
    (3) Undergraduate students are allowed to borrow a maximum of 60 volumes for a loan period of four months each.
    (4)Teaching assistants, staff, contract employees and retired professors are allowed to borrow a maximum of 50 volumes for a loan period of one month each.
    (5) Research assistants are allowed to borrow a maximum of 20 volumes for a loan period of one month each.
    (6) Alumni are allowed to borrow a maximum of 15 volumes for a loan period of one month each.
    (7) Retired staff and students of the Extension School of Continuing Education are allowed to borrow a maximum of ten volumes for a loan period of one month each.
    (8) Students of Mandarin Training Center and other staff members of the University are allowed to borrow five volumes for a loan period of one month each.
    (9) NTNU Library Friends are allowed to borrow five volumes for a loan period of one month each.
  5. A book that has not been recalled by other users can be renewed online. The loan period may only be extended once.
  6. If a book is recalled by other users during the loan period, the user in possession of the book should return it within 14 days of the issuance of the recall notice. If that book is overdue, the borrower shall be fined according to rule 11 of this set of regulations.
  7. If a user finds that the book they want in on loan, he or she can recall it online. When the book is returned, the Library will send out a notification and the person who recalled it should come to pick it up within seven days. Users who fail to borrow books they recalled three times in one semester will lose the right to recall books for three months. If a recalled book that has been borrowed is recalled by other users, then the loan period will be shortened to 14 days and the original user should return the book by the new due date.
  8. Rare books and materials, course reserves, reference books, theses, dissertations, and periodicals must remain within the Library and cannot be borrowed.
  9. The Library may suspend borrowing when performing stack inventory.
  10. Should a user lose or damage a borrowed book, he or she must purchase and provide a new copy of the edition lost. If the original edition is not available, compensation procedures are as follows:
    (1) Upon the consent of the Library, users may purchase a new edition of the book on condition that the price of the new edition is not lower than the borrowed one.
    (2) Cash compensation:
    i. If the original purchase price of the lost or damaged book can be found, the compensation fee will be three times of the original price after adjustment by a price index.
    ii. For prices that cannot be traced, the compensation fee will be calculated based on the total pages in that publication. Each page of Chinese books incur a fee of NT$3, while foreign books will incur a fee of NT$10 per page. If total number of pages is unknown, 300 pages will be used for the calculation.
    iii. For one volume of a book set or series, the compensation will be double the amount calculated using the above rules. iv. Compensation for special editions or collections of fine art plates shall be calculated on a case by case basis.
    v. In addition to the compensation, a processing fee of NT$100 will be charged for each lost or damaged volume.
    vi. Cash compensation must be remitted within two weeks of a book's loss. In cases where the publication will be replaced in kind, locally published materials must be received within two weeks, while foreign materials must be replaced within four months. Compensation should be made by the due date or late charges will apply.
  11. All borrowed or recalled books must be returned by the due date. Overdue materials will incur a fine of NT$5 each volume each day. Borrowing rights will be suspended pending the return of the overdue items.
  12. Students may not enroll in a subsequent semester until all overdue books are returned.
  13. Faculty, staff, or student IDs and library cards may only be used by the cardholder. If someone is found to be using another person's identification, the Library will suspend the borrowing rights of the cardholder for six weeks and recall all borrowed books.
  14. Staff and student IDs and library cards should be kept safe. In the event one is lost, the cardholder should report to the Library immediately and pay NT$200 for a new library card. The owner is obligated to compensate for any loss or damage resulting from the lost card.
  15. Books or other materials taken out of the library without completion of borrowing procedures will be considered stolen. The offender's borrowing rights will be suspended for one semester and he or she must return his or her library card temporarily. University students who violate this rule will be reported to the Office of Student Affairs for punishment, while faculty or staff of the University will be transferred to the Personnel Office. Alumni and retiree offenders will forfeit their deposit.
  16. Borrowed books or materials may not be copied without the permission of the Library. Users must take responsibility for any Copyright Law violation.
  17. When a faculty or staff member retires, resigns, quits, or goes abroad for advanced studies, or a student graduates, drops out, or takes leave of absence, he or she must return all borrowed books and pay any fines incurred. Faculty or staff members may not get credentials and students will not receive their diplomas until the above procedures have been completed.
  18. 18. Audio-Visual Multimedia Circulation Policies:
    Audio-visual multimedia materials should be borrowed and returned at the circulation desk on the first floor. The maximum number of audio-visual multimedia materials and books are counted together.
    (1) Regulations regarding the resources for public domain usage:
    i. The public domain resources are in library use only, except that full- or part-time faculty members may borrow for teaching purposes. The faculty members may borrow a maximum of five items for a loan period of five days with no buffer period or reservation service. The loan period may only be extended once. Authorization letters are needed for authorizing someone on the faculty member's behalf to borrow items.
    ii. Overdue materials will incur a fine of NT$5 each item each day. Borrowing rights will be suspended pending the return of the overdue items. Should not a user return the borrowed items after several requests, he or she must compensate as stipulated in rule 10 of this set of regulations.
    (2) Regulations regarding the resources for non-public domain usage:
    i. The non-public domain resources are allowed to be checked out with a maximum of two items for a loan period of five days with no buffer period or renewal service. The maximum number of audio-visual multimedia items and books are counted together.
    ii. If a user finds that the item they want in on loan, he or she may recall it online. The person who recalled an item should pick it up within seven days after receiving notification. Users who fail to borrow items they recalled three times in one semester will lose their rights to recall items for three months.
    iii. Users may make use of the Cross-campus Loan Service to borrow the non-public domain resources. The maximum number of audio-visual multimedia items and books are counted together. Users will be informed by an E-mail notice when an item is ready to pick up. When the item status is "Ready," users should pick the item up at the Circulation Desk within five days.
    iv. Overdue materials will incur a fine of NT$5 each item each day. Borrowing rights will be suspended pending the return of the overdue items. Should not a user return the borrowed items after several requestss, he or she must compensate as stipulated in rule 10 of this set of regulations.
  19. Back Issues of Periodicals Circulation Policies:
    (1) Only back issues of non-scholarly journals can be borrowed. Current issues of non-scholarly, current issues of scholarly journals, and bound periodicals are considered restricted materials.
    (2) Users may borrow a maximum of three volumes for a loan period of seven days with no recall or renewal services. The maximum number of journals and books are counted together.
    (3) To borrow back issues of periodicals, users should come to the Circulation Desk with their faculty, staff, student ID or library cards.
    (4) To return the borrowed periodicals, users should come to the Circulation Desk during service hours.
    (5) Should a user lose or damage a borrowed periodical, he or she must compensate as stipulated in rule 10 of this set of regulations.
    (6) Should not a user return periodicals by the due date, he or she shall be fined according to rule 11 of this set of regulations.
  20. This set of regulations went into effect after being passed by the Administrative Meeting; any future revisions shall be passed by the Meeting as well.