Wen-Huei Hall Rental and Schedule

■ Guidelines, Notices and Application Form for Leasing the National Taiwan Normal University Wen-Huei Hall

Wen Huei Hall floor plan

• Weekdays: 8.00 to 20.00 during the semester. Not for rent during the midterm and final exam week and the week before.
• Summer and winter vacations: Mon. to Thur. 10.00-18.00.
• Closed on weekends and national holidays.
• For non-operating hours, the Wen-Huei Hall only opens for academic and administrative office to borrow for schoolwide event. The time period for use is 10.00-18.00.
• During the opening hours, if there is a school event, the hall will be temporarily closed. The on-site announcement will be made. Sorry for the inconvenience caused. Your understanding is very much appreciated.

• A space for reading and discussion
• A place for art and exhibition
• Free wifi
• A place for intermission and off-hour

Welcome to the Wen-Huei Hall. We appreciate your cooperation to keep the place nice for everyone. Thank you.

• We love our Wen-Huei Hall and respect other’s right to use it.
• We can read, chat, discuss or just space out here but we remember to keep our voices low.
• Please keep the table and the floor clean. Avoid bringing hot cooked food, such as boxed meals, stinky tofu, Taiwanese fried chicken, chicken fillet, braised dish, and other food that has a heavy smell. Drinks, snacks, and bread are not limited. Please take the trash away with you.
• The periodicals and magazines are for reading in the Wen-Huei Hall. Please do not take it away.
• Water is served but please bring your own container. Save the planet.
• All the talents are welcome. Play and sing by yourself, dance, read poetry, etc. Please reach out to the counter to show your talent.
• If there is a seminar, or small discussion to be held in the hall, please reserve the table by calling. (Three tables each day available for reservation). The table will be kept for 10 minutes. If the reservation clashes with the school-wide event, the priority goes to the school-wide event.
• Free and autonomy are our priority guidance.

NTNU Wen-Huei Hall team wish you a fulfilling and pleasant time.

■ Guidelines for Leasing the National Taiwan Normal University Wenhui Hall

Passed in the Library Affairs Meeting on December 5, 2012
Passed in the Library Affairs Meeting on November 18, 2013
Passed during NTNU's 82th Academic Fund Committee Meeting on December 23, 2013
Passed in the Library Affairs Meeting on October 3, 2018
Passed in the Library Affairs Meeting on October 27, 2020
Passed during NTNU’s 9th Academic and Administrative Joint Meeting of the 2018 academic year on January 13, 2021
Passed during NTNU's 118th Academic Fund Committee Meeting on March 10, 2021
Passed in the Library Affairs Meeting on December 23, 2021
Passed in the Library Affairs Meeting on March 11, 2022
Passed during NTNU’s 16th Academic and Administrative Joint Meeting of the 2021 academic year on April 6, 2022
Passed during NTNU's 124th Academic Fund Committee Meeting on April 13, 2022

National Taiwan Normal University (hereafter NTNU) hereby sets out the following guidelines for the maintenance of cultural assets and the effective use of the open, multi-purpose space of Wenhui Hall.

Wenhui Hall is managed by the NTNU Libraries.

Wenhui Hall is a place where students and faculty can have free discussions, read, rest, and perform. It is also a place that NTNU’s academic and administrative units can lease for school-wide events to further academic and cultural developments.
(I) General Leasing Hours:
1. During the semester: Mondays to Fridays 08:00–20:00. Not available for leasing on the weeks prior to and the week of midterm and final exams.
2. Summer and winter vacations: Mondays to Thursday 10:00–18:00.
(II) During non-opening hours (Saturday, Sunday, and national holidays), Wenhui Hall is only available for NTNU academic and administrative units to lease for school-wide events. Leasing hours during holidays are 10:00-18:00.

To lease Wenhui Hall, an application must be made in advance. Restrictions regarding the scope, purpose, and subject of leasing are as follows:
(I) Scope of the Venue
There are three areas of Wenhui Hall available for leasing, namely the Renwen Area, Huitsui Area, and Wenhui Hall Corridor.
(II) Leasing Purpose and Subject of Each Area
1. Renwen Area (Gift Shop): Mainly for the university-level activities such as press conferences, presentations, cultural tea parties, lectures, and concerts. The space may be leased by NTNU students and faculty as well as academic and administrative units. The leasing period is limited to a single day.
2. Huitsui Area (Taihoku Higher School Artifacts Exhibition Area): Mainly for events such as workshops, teaching, lectures, conferences, and static exhibitions. The space is available for NTNU students, faculty, academic units, and administrative units to lease. The leasing period must not exceed two weeks.
3. Wenhui Hall Corridor: For events and static exhibitions. The space is available for NTNU students, faculty, academic units, and administrative units to lease. Lessees are responsible for items in the space during the leasing period.
(III) The Renwen Area and Huitsui Area will accept no more than two leasing applications per week, with the exception of static exhibitions. Applications may be made to lease the entire venue during non-opening hours.
(IV) Usage Limitations
Wenhui Hall cannot be lease to host for-profit events. Applications that violate the aforementioned regulations, may endanger the safety of the Wenhui Hall building, or violate laws or public order shall not be approved.

Leasing applications must be registered by the NTNU Libraries. Applications will be determined by the Library Director. However, special circumstances require the President's approval.

Leasing Application Method:
(I) Academic and administrative units: Applicants must fill out the "National Taiwan Normal University Wenhui Hall Leasing Application Form" (hereafter “application form”, see Attachment 1) and submit it to the Library Publishing Center along with an event plan one month prior to the event.
(II) NTNU student clubs: Submit an application form and event plan approved by the Sports and Extracurricular Activities Division of the Office of Students Affairs to the Library Publishing Center a month prior to the event. Student clubs may only apply to lease the space during general opening hours.
(III) Individual teachers and students: Submit an application form and event plan to the Library Publishing Center one month prior to the event.

Leasing fees:
(I) Wenhui Hall can be divided into three areas for leasing, namely the Renwen Area, Huitsui Area, and Wenhui Hall Corridor. No leasing fees will be charged for Wenhui Hall Corridor, while a fee will be charged separately for the other two areas.
(II) Fees will be charged in 4-hour periods. Usage periods under 4 hours will be billed as a full period. If the usage exceeds the previously agreed time, one additional period will be billed for overtime.
(III) Usage time includes event setup and takedown time.
(IV) The leasing fee for the Renwen Area and Huitsui Area is NT$10,000 per usage period. For holidays and other non-opening hours, the fee is 1.5 times the standard fee.
(V) The fee covers usage of the space and 2 student assistants during the leasing period.
(VI) Those who lease the Huitsui Area for static exhibitions will be charged NT$1,000 per day (excluding non-opening days).
(VII) An additional NT$1,000 cleaning fee will be charged if an outside catering service is used.

Venue leasing discounts are as follows:
(I) Venue leasing fees, which are paid in a single installment, for level 1 NTNU departments shall receive a 50% discount. In principle, payment should be made via a wire transfer within the school system.
(II) Student groups will not be charged leasing fees, though they need to pay for two student assistants during the leasing period.

Applications will be reviewed by managing units based on application time, event content, and security. Applicants will be notified of the review result within 3 working days of submitting the application. The leasing unit or person may only announce that they are leasing the space after their applications are approved.

Once the application is approved, the leasing unit or person many not ask to change the date or content of the event unless due to force majeure (such as natural or man-made disasters, etc.). If the leasing unit or person cannot use the venue after their application is approved, they must cancel their application 5 days before the original booking date. If the leasing unit or person fails to notify the managing unit 5 days in advance, the managing unit may weigh the circumstances and ban the leasing unit or person from leasing the venue for 6 months to a year.

If the leasing unit or person violates these guidelines, uses the venue in ways that differ from the application, transfers the use of the venue to another party, or damages the Wenhui Hall's building or equipment, the managing unit may terminate the lease and demand relevant damages. They may also weigh the circumstances and ban the leasing unit or person from leasing the space for 6 months to a year starting from the day of the incident.

For matters regarding the arrangement and maintenance of Wenhui Hall, please refer to “Notices for Leasing the National Taiwan Normal University Wenhui Hall”.

Any matters that are not addressed in these Guidelines shall be governed by the relevant NTNU regulations.

These Guidelines are implemented following approval from a Library Affairs Meeting, an Academic Meeting and an Academic Fund Committee Meeting. The same applies to all subsequent amendments.

■ Notices for Leasing the National Taiwan Normal University Wenhui Hall

Passed in the Library Affairs Meeting on December 5, 2012
Passed in the Library Affairs Meeting on November 18, 2013
Passed during NTNU's 82th Academic Fund Committee Meeting on December 23, 2013
Passed in the Library Affairs Meeting on October 3, 2018
Passed in the Library Affairs Meeting on October 27, 2020
Passed in the Library Affairs Meeting on March 11, 2022

General notices:
(I) Wenhui Hall is mainly to be used for university-level events. The Notices for Leasing the National Taiwan Normal University Wenhui Hall (hereafter the Notices) are established to ensure proper use of resources and smooth operations.
(II) The areas of Wenhui Hall available for leasing are the Renwen Area, Huitsui Area, and Wenhui Hall Corridor. The general times available for leasing applications are Mondays to Fridays 08:00–20:00 during the semester, with exception to the week of and week prior to midterm and final exams; Mondays to Thursday 10:00-18:00 during summer and winter holidays. The Wenhui Hall is closed on Saturdays, Sundays, and national holidays. Leasing hours during holidays are 10:00-18:00.
(III) The Renwen Area and Huitsui Area will accept no more than two leasing applications per week, with the exception of static exhibitions. Applications may be made to lease the entire venue during non-opening hours.
(IV) The Wenhui Hall Corridor is free to lease. Those leasing half or all of the Wenhui Hall venue shall pay fees designated in the “Guidelines for Leasing the National Taiwan Normal University Wenhui Hall” and help maintain the venue environment.
(V) Please take photos during events and provide the digital files of at least three photos for the Library Publishing Center's archives.
(VI) The leasing unit/person should carefully read the “Guidelines for Leasing the National Taiwan Normal University Wenhui Hall” and these Notices and fully understand the contents. Any use of the venue that deviates from the application, transfer of the use of the venue to another party, or other violations of the rules may result in immediate termination of the lease. Managing units may also demand damages and ban the unit/person from leasing the venue for 6 months to a year depending on the severity of the violations.

Notices regarding applications: To lease Wenhui Hall, the applicant must first register with the Library Publishing Center (extension no. 5297) to determine an available time slot, fill out the “National Taiwan Normal University Wenhui Hall Leasing Application Form” one month prior to the event and submit it to the Library Publishing Center along with an event plan (the plan must include the event content, itinerary, venue layout diagram, and staff list).

Venue setup and maintenance:
(I) Event setup, publicity, reception, as well as the use of tables and chairs, shall all be handled by the leasing unit.
(II) If the leasing unit needs to rearrange tables and chairs, they must submit a venue layout diagram and have it approved. The original tables and chairs in the venue shall be moved and arranged by the leasing unit. The leasing unit shall restore everything to their original positions and functions after use.
(III) Applications must be made and approved to borrow items. Aside from the equipment included in the lease, leasing units must not tamper with other equipment, including water and power facilities, air conditioning, fire protection systems, or audiovisual broadcast systems. If changing such equipment is necessary, the managing unit must be notified in advance.
(IV) Usage and setup must be limited to the space designated in the leasing application. Do not use other areas arbitrarily or affect the operation of other areas.
(V) Event setup and event times should be in accordance with the approved application. Events should not exceed the approved leasing period, and organizers should control noise levels to avoid affecting other users of the space.
(VI) Wenhui Hall is a city-designated historic site. To maintain the venue, do not use regular tape, double-sided tape, foam tape, staple guns, or anything that might damage the building, walls, floor, equipment, or furniture of Wenhui Hall when setting up events.
(VII) Please keep the area tidy during use, and remove large waste (such as large canvases, wood, large foam boards, or floral arrangements) after the event.
(VIII) The venue must be returned to its original arrangement and working order, which shall be confirmed by the managing unit, for the return of the venue to be considered properly completed.
(IX) Any damage must be repaired or paid for within one week to avoid affecting the rights of subsequent users.

Notices regarding food and beverages:
Wenhui Hall will not order catering services on behalf of leasing units. The leasing unit may order catering services but should avoid hot meals or foods that are greasy or have strong odors. Food should be served within the leased venue and cleared away after the event is over.

Notices regarding security:
(I) The leasing party should pay attention to security. The managing unit will not be responsible for the safekeeping of any valuables.
(II) Smoking and naked flames are strictly prohibited inside Wenhui Hall. Please do not smoke indoors or light candles. Do not use electrical items without permission.
(III) Dangerous objects are not allowed on the venue lest they damage the property.

Any matters that are not addressed in these Notices shall be governed by the relevant NTNU regulations.

These Notices are implemented following approval from a Library Affairs Meeting. The same applies to all subsequent amendments.

The applicant/ office should read the Guidelines for Leasing the National Taiwan Normal University Wenhui Hall and the Notices for Leasing the National Taiwan Normal University Wenhui Hall in detail and understand the contents. If the way of using the hall is not coherent with the application, the hall is subleased to another, a violation of rules, the Wen-Huei Hall can terminate the service immediately and ask for damage compensation. And from the occurrence date, the borrowing rights will be suspended for 6 months to one year depending on the severity of the situation.